Seasonal Rates

Seasonal Rates let you establish default rates for nights and weekend nights for the seasonal date ranges you have set up throughout the year.

• Seasonal Rate Editor
  • Selection Modes
  • Filter
• Batch Copy
• Overlapping Seasons

Seasonal Rate Editor

First, if you haven't yet set up seasons, go to Settings > Seasons and define the date ranges you want to provide rates for.

The following video will walk you through using the seasonal rates editor, so take a look at this video first for a step-by-step guide if you get confused:

• Video - Setting Seasonal Rates

Once you've got the seasons configured, go to Settings > Rates and go to the Seasonal Rates tab. This will bring up the seasonal rate editor. This editor works very similarly to the Spot Rates editor:

You'll see the seasons down the left and the properties across the top. The property cell will show either the private code you have configured for the property or the initials of the property (if no code is configured).

Each cell will show the Night rate, or Night/Weekend Night if you have both configured for a season/property.

To update rates, tap or click and drag to select some. Then use the Set Rates or Clear Rates button to make updates.

Selection Modes

• Toggle: select or deselect one day at a time by clicking or tapping it
• Drag: drag to select a range of days

In Drag mode you can Ctrl+Click to add additional selection areas.

Filter

If you have a large number of properties, the Filter list allows you to select a limited number of properties to be displayed in the table at a time.

The table is only able to include a maximum of 50 properties at a time. If you have more than that, you must select different sets of properties using the Filter.

To select multiple items at once in a checkbox list:

1. Click the first checkbox
2. Hold down the Shift key
3. Scroll down and click the last checkbox

Batch Copy

You may have multiple similar properties that you want to all have the same rates.  There is a Batch Copy button that allows you to take the rates configured for one property, and copy them wholesale to another property (or a bunch of other properties).

This tool allows you to select a property to copy from, the targeted property or properties to copy to, and the type of rates you wish to copy - seasonal, spot, or both.

Overlapping Seasons

The seasonal rates system allows overlapping seasons. When evaluating rates, the system will prefer specific dates seasons over recurring seasons, and shorter seasons of the same type over longer seasons. If the seasons are the same length, it will prefer seasons with seasonal rates over seasons with no seasonal rates.

For example, you might have a Winter season from 1 December to 31 January, and also a Christmas season from 20 December to 30 December. A booking from 18 December to 22 December would get a couple of days from Winter season and a couple of days from Christmas season.

For Min Nights rules, the system evaluates direct bookings and channel bookings differently:

• For channel bookings, the system evaluates the seasons based on type and length, and spot rates together (you can see the effective rules on the Rate Calendar). Then the min night validation is based on the minimum nights value for the arrival day
• For direct bookings, the system goes based on the rule evaluation setting you have configured in your rate settings:
  
  If Evaluate Rules is set to Arrival Night Only it will evaluate based on the arrival night as the channel bookings do.
  
  If Evaluate Rules is set to All Nights Of Stay, the system finds all possible seasons for the booking dates and selects the one with the highest min nights. If there is a spot rate for a night, that overrides any min nights setting from season or property rules.
  This allows you to either align your direct booking rules with channels so they act the same. Or you can make your direct booking rules more restrictive than the channel ones.

Also, note that any gap management rules you have configured can override other min night settings.